Using the search widget
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Business users can search for and view real-time master data from your internal application or the Network Portal without logging directly into the Network instance.
Examples
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Call center representatives can search and download HCPs within Network and Veeva OpenData without leaving the application they are currently in.
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Sales reps can search for and attach an HCP's record to an expense or event.
Access to the widget
Business users who have an active Network user account can sign into the widget using SSO authentication.
Access the widget in an internal application
When you first access the widget, you might see a warning to disable the popup blocker in your web browser.
After the popup blocker is disabled and you are logging in, the widget is prepared and loaded, pending successful authentication.
Search for records
You can search for records in your Network instance and in Veeva OpenData.
Prerequisite to search within OpenData
To search for accounts within the OpenData instance, Administrators must enable the following settings in Network:
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Search and Query OpenData This setting must be on (Settings > General Settings).
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Can search and query OpenData Instance - This permission must be set for the data visibility profile assigned to your user account.
Search options
When the search widget opens, you will see one of the following search options:
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Quick search bar with an optional Advanced Search link.
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Advanced search form only.
Example
Note: If you are accessing the widget from the Network Portal, the advanced search form displays.
Search for a record
Type a keyword into the search bar or the specific fields in the advanced search form; for example, an HCP's first and last name or an HCO's corporate name, along with address information like city or state.
Fields with a red asterisk (*) are required.
Search tips
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Hashtags - Use hashtags to quickly find the relevant records.
In the search field, type the hash (#) symbol to see the list of available hashtags to use.
Note: Using typeahead to find hashtags is not available in Apple® Safari® and unsupported browsers (for example, Firefox®)
The hashtags are filtered for the objects that are available and the country defined for the widget. For example, if the widget contains HCPs, but no HCOs, only HCP hashtags will display.
For more information, see Network hashtags.
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ID field - If the field is available, you can search by any applicable ID.
For details, see Search by ID.
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Country - The list displays only the countries that you have access to through your data visibility profile.
If you select a country, the options of other fields are determined by the selected country. For example, if you search for a specific HCP Type for the United States, only the types supported for the US display.
Your country preference is saved the next time you log into the widget.
View results
The search results page opens and displays the records that match the keywords. The search terms and hashtags display as filters at the top of the page.
Search results do not return the following types of records:
- Records that have the states Merged_into, Invalid, or Deleted.
- Candidate records
- HCP records that have been opted-out for data privacy
Filter results
To refine the results if you used quick search, use the filters in the left panel and click Apply Filters.
Tip: Use hashtags to narrow the search results.
The search results page updates to include a Filters bar above the results. Each defined filter displays.
Note: Results are automatically filtered on the primary country of your data visibility profile. The State/Province field values are valid for the defined country.
To remove the filters, click the "x" beside each field, or click the Clear Filters link to remove them all.
Search result details
Each search result contains the following details:
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Entity name - The full name of the HCP or corporate name of the HCO.
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Entity type - Identified by the icon.
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Address - The active address on the record.
If there are no active addresses on the record, an address does not display.
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Primary country - Identified by the flag icon.
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Hashtags - Hashtags are dynamically added to each record.
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Hover over the hashtag for more information.
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Click the hashtag to start a new search based on the hashtag.
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HCP search results also contain the medical degree and specialty.
Note: Search results do not convey record ownership (customer-owned, third party master, or Veeva OpenData) because those details are not relevant for business users.
View record details
To view a record profile for more information, click the HCP or HCO name in the search result.
The profile displays the relevant information about the record. Sections that do not contain data are automatically collapsed.
Data components
Data components can contain external data from Salesforce orgs (for example, Veeva CRM and Salesforce Service Cloud™) and from Vault.
If data components are available for the account, tabs display in the summary area.
The Profile Information tab contains the account information. The data component tabs are listed alphabetically after the Profile Information tab. The order cannot be changed.
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Click each tab to view the external data for the account.
The tabs do not display if data components have not been applied to this widget or do not apply to the profile. For example, if a data component applies to HCPs only, it does not display on HCO accounts.
Edit profiles
The external data on the data component tabs is read-only. Profiles can be edited only on the Profile Information tab if editing is enabled in the widget.
For more information, see Data components.
Download records
The record can be downloaded from OpenData to your Network instance using the button in the search result, for example, Add Account.
Adding records
If the search widget does not return results for the record that you're looking for, you can add the record.
For more information, see Creating add requests.
Prerequisite
Your search widget must be configured to support add requests.
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