Building a basic report

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The basic report builder enables you to choose columns, create filters, and define the sort order against entities, change requests, suspect matches, reference data, and jobs.

The Basic Report Builder supports Veeva standard objects; custom objects are not supported.

The DCR details report is an example of a report you can build with the basic report builder.

To begin building a basic report, on the Network menu bar, click REPORTS > Basic Report Builder.

Entity-level updates are immediately exported to the reporting database. This means that you can report on updated data as soon as changes are made in Network.

Select report type

The CHOOSE TABLE section enables you to select the type of report you want to build:

  • HCP - Health care professionals with related addresses, licenses, and parent HCOs. See the Finding HCPs by region/specialty report for a sample report that uses this type.
  • HCO - Health care organizations with related addresses, licenses, and parent HCOs. See the HCO average hospital size by region report for a sample report that uses this type.
  • Change Request - Data change request information, including details about fields that have changed. Only data stewards or users with inbox task groups can access this report type. See the DCR details report for a sample report that uses this type.
  • Suspect Match - Suspect match tasks and the match rules that triggered the match. Only data stewards or users with inbox task groups can access this report type. See the Suspect match details report for a sample report that uses this type.
  • Reference Data - Reference data details including the type, region, and associated translations. See the Localized reference data in entity report for a sample report that uses this type.
  • Job Summary - Summary information about source, update, and target jobs. Only administrators and data managers can access this report type. See Example job queries for job summary report samples.

Note: If you change the report type after you have defined columns, filters, and sort criteria, your definitions will be lost.

Select columns

The COLUMNS section enables you to select the fields to use for columns in your report. The fields available in this section are dependent on the report type you have chosen.

The HCP and HCO report types include related fields for either HCO or HCP respectively, Address, License, Custom Key, and the following Parent HCO categories:

  • Relationship (ParentHCO) - the relationship object; for example, fields include parent affiliation, parent type, and parent relationship.
  • Parent HCO - the HCO the relationship points to; the related object side of the relationship.
  • Parent HCO Primary Address - the primary address of the parent HCO.

Click each report type to view categories and corresponding fields for each.

To select columns for the query:

  1. Expand a category and select one or more items from its list. To select multiple items, hold down Alt (in macOS: Command) while you click each item.

    Note: All columns in the user’s data visibility profiles are available for selection.

  2. To search within the table, begin typing in the search field at the top of the pane; the list of available columns updates as you type. If the search field is not visible, click the icon at the top of the pane to toggle it.
  3. Click the arrow (>) between the panes to move the column you selected to the Selected Columns list. Click the double arrow (<<) to remove all columns.
  4. In the Selected Columns pane, click and drag the handle to the right of each field to reorder the columns for the resulting report.

Add filters

Filters enable you to refine your query by field. Click +Add Filter to add one or more filter expressions to limit the query results. You can reorder filters by clicking and dragging the handles to the right of each filter.

Expand the following sections for more information on each part of the filter expression.

The FIELD drop down enables you to select the field you want to filter on. The search field at the top of the drop down list enables you to quickly find a specified field; the list updates as you type.

The condition and value change according to the type of field you select; for example, if you select a date field, the CONDITION drop-down list includes Within the last and In the range, and the VALUE drop-down list includes a date picker or drop-down option.

Using sets of fields

In your reports, you can specify a field set so you don't have to list fields individually. For example, if you wanted to refine your query using HCP focus areas, you can specify All HCP Focus Areas in the basic report builder or hcp_focus_areas in the SQL editor; this value includes all 36 fields (hcp_focus_area_1__v to hcp_focus_area_36__v) in that set.

The following table contains all of the groups you can specify, along with their corresponding SQL field names and the individual fields that are included.

Field Set SQL Field Name Data Model Fields

All Accreditations

 hco_accreditations hco_accreditation_area_1__v to hco_accreditation_10__v

(Note: These fields are not considered a set for Japan).
All Address Lines address_lines address_line_1__v to address_line_3__v
All Alternate Names alternate_names alternate_name_1__v to alternate_name_10__v
All Credentials credentials credentials_1__v to credentials_5__v
All Delivery Address Lines delivery_addresses delivery_address_line_1__v to delivery_address_line_3__v
All Emails emails email_1__v to email_10__v
All Faxes faxes fax_1__v to fax_10__v
All HCO Focus Areas hco_focus_areas hco_focus_area_1__v to hco_focus_area_10__v
All HCP Focus Areas hcp_focus_areas hcp_focus_area_1__v to hcp_focus_area_36__v
All Medical Degrees medical_degrees medical_degree_1__v to medical_degree_5__v
All National IDs national_ids national_id__v to national_id_5__v
All Phones phones phone_1__v to phone_10__v
All Specialties specialties specialty_1__v to specialty_10__v
All URLs URLs URL_1__v to URL_2__v

The CONDITION drop-down enables you to select an operator for the expression. The values in this list change, depending on the field selected for the filter.

Basic conditions include the following:

  • Equals - specified value matches an exact field value
  • Not Equals - specified value does not match the field value
  • Is Null - value is null
  • Is Not Null - value is not null
  • In - specified value matches one or more field values
  • Find - specified value exists in the field value. This condition uses the SQL ilike operator.
  • Not Find - specified value does not exist in the field value. This condition uses the SQL ilike operator.

Integer conditions add the following:

  • Less Than - specified value is less than the field value
  • Less Equals - specified value is less than or equal to the field value
  • Greater Than - specified value is greater than the field value
  • Greater Equals - specified value is greater than or equal to the field value

Date conditions vary and include the following:

  • Less Than - includes records created earlier than the selected date
  • Greater Than - includes records created later than the selected date
  • Is Null - includes dates that are null
  • Is Not Null - includes dates that are not null
  • Within the last - includes records created within the specified number of days, weeks, months, or years from the current date
  • In the range - includes records created within a set range

The VALUE field enables you to provide one or more values for the expression. Depending on the condition selected, this field can include zero or more values:

  • Is Null/Is Not Null - cannot include any values
  • Equals/Not Equals - can include one, case-insensitive value
  • Find - can include multiple, case-insensitive values; any of the values can match the specified field value
  • In - can include multiple, case-sensitive values; any of the values can match the specified field value

Where the selected field is a reference type field, all valid reference values that are enabled in the Network instance appear as a drop-down in the VALUE field. Inactive reference values that are not enabled for any country do not appear in the list. You can, however, filter on inactive reference codes using SQL query reports.

Note: You can filter on all fields including custom fields. For HCP and HCO reports, users cannot filter on parent HCO and parent HCO primary address fields, but they can filter on relationship fields.

The AND/OR drop-down enables you to combine multiple expressions using AND or OR statements.

OR statements apply to all expressions above and below the current statement. For example, four expressions listed as 1 AND 2 OR 3 AND 4 would be interpreted as (1 AND 2) OR (3 AND 4).

Add sort criteria

Sort criteria enables you to sort your query, in ascending or descending order, on one or more fields. You can also choose to sort randomly. Click +Add Sort Criteria to add fields to sort on, each in ascending or descending order.

You can reorder the sort fields by clicking and dragging the handles to the right of each sort criteria.

Expand the following sections for more information on each part of the filter expression.

For each set of sort criteria, select the following:

  • the field you want to sort on, from the fields included in the report
  • the order to sort in: ascending or descending

You can also select Random from the field drop-down list to sort the results randomly each time the report is run.

Saving the report

Click Save at the top of the report page to save the report to the reports list. When you save the report, the report's configuration page appears, where you can schedule, share, modify the query, and configure other options.

For more information on configuring report options, see Configuring report options.